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UCLA Graduate Division

2014 - Graduate Summer Research Mentorship Program

NOTE: The deadline to apply is: 4:00 pm, Wednesday, February 19, 2014. Any online applications submitted after this time will not be accepted. No faxes or emails accepted.

Program Purpose

The GSRM Program is designed to provide financial support for doctoral students in the arts, humanities, social sciences, public health and nursing. A specific objective of the program is to promote opportunities for students to work closely with a faculty mentor in developing a paper for presentation at an academic conference and/or for publication. General goals are to facilitate close working relationships between faculty and students during the early stages of graduate education, to promote timely degree progress, and to encourage creative scholarship and research productivity.


Program Expectations

GSRM awardees are expected to complete and submit a draft of a paper (either single-authored by the student or co-authored with the faculty mentor) by the end of the summer through the GSRM Program Evaluation. This paper should be submitted for presentation at a professional conference and/or for publication sometime during the following academic year (October–June). It is expected that the faculty mentor will be in the same locale as the awardee during the summer and committed to working closely with the student. The Graduate Division will offer professional development activities (e.g., workshops on such topics as graduate school funding, human subjects protection, the publication process, career opportunities, making presentations, etc.), and awardees are expected to make every effort to participate in these activities.

GSRM awardees usually may not work more than 25% time. Those wishing to work 26% to 50% time as a Graduate Student Researcher (GSR) or in a combination of GSR and Academic Student Employee (ASE, e.g., Teaching Assistant, Reader) must submit an exception request via their home department's Student Affairs Officer/Staff Graduate Advisor. No other work appointments above 25% will be allowed.



The GSRM program is open to doctoral students in the arts, humanities, social sciences, public health and nursing who:

  1. will have completed at least one year but no more than three years of UCLA doctoral study by the beginning of the summer.
  2. have not yet advanced to candidacy
  3. are U.S. citizens or permanent residents or are registered California AB540 undocumented students. Funding will be provided only if AB131 is still in effect for the duration of the fellowship.
  4. have been enrolled/registered the previous Spring and will be enrolled/registered the following Fall. If these conditions are not met, the awardee will be required to repay the summer award.

Students who have incomplete grades that remain unresolved are expected to provide a statement explaining the reason for the incomplete(s), the steps that will be taken to resolve the incomplete(s), and the timeline for doing so.

Priority will be given to students currently in their first or second year of doctoral study and to students who would be first-time recipients of GSRM awards.

Awardees of the Chancellor's Prize, the National Science Foundation Graduate Research Fellowship Program, the Foreign Language & Area Studies (FLAS), National Institutes of Health Training Grant and other summer fellowships are not eligible to apply for the Graduate Summer Research Mentorship (GSRM).

Students may apply for the GSRM in only one doctoral degree program and may receive the award only twice.


Program Dates

The program begins June 16, 2014 and ends September 19, 2014.



Program participants will receive a maximum $6,000 stipend. Travel funds (up to $500) will be available on a reimbursement basis to support travel to one conference for each participant whose paper is accepted for presentation during the next academic year (i.e., Fall 2014 through Spring 2015).

All GSRM participants must submit the following to the Graduate Division (1228 Murphy Hall) in order to qualify for the $500 travel allowance:

  1. General Conditions for Student Travel (PDF-45KB)
  2. Student Research & Travel Reimbursement Form (iPDF-234KB)
  3. Certificate of completion for the online Collaborative Institutional Training Initiative (CITI) Course

Note: Students are not eligible to receive reimbursement while on leave of absence status.



The deadline for receipt of all online application materials and a single PDF copy of supporting documents is:

  1. 4:00 p.m., Wednesday, February 19, 2014

Incomplete applications cannot be accepted.


How To Apply

A complete application must include the following:

  1. A completed Online Application Form. Be sure to hit "Submit."
  2. Submit the following documents in the order listed as a single PDF file emailed to The file name should be "student’s last name, first name UID_[name of fellowship]," e.g., "Bruin, Josie 002002003_GSRM."
  3. An Overview of Research Paper (iPDF-165KB)
    For presentation at a conference and, potentially, for publication. Maximum two pages, single spaced. Be sure to sign the bottom of the form. Unsigned forms will render your application incomplete, and it will not be reviewed.
  4. An unofficial copy of your Graduate Transcript (with Fall 2012 grades posted). An URSA report or a Degree Progress Report is not acceptable.
  5. A copy of your Resume or Curriculum Vitae.
  6. The Graduate Fellowships Letter of Recommendation Cover Form (iPDF-170KB) plus a signed letter on departmental letterhead from the faculty member who will serve as the mentor. The mentor does not have to be from the same department/program as the applicant. The mentor should describe the mentoring relationship and the paper that the student will complete during the summer. If a mentoring relationship has already been established between applicant and faculty member, the letter should distinguish between ongoing and additional mentoring activities that would occur during this period. Please submit the original of both the letter of recommendation and the cover form in a sealed envelope. Do not include in the PDF. This form should be signed by the applicant as well as by the recommender. If not, the application will be incomplete and ineligible for review.

Hints to Prepare a Strong Proposal and Faculty Letter of Recommendation

A strong application will contain the following:

  1. Applicant's proposal is written so that it is understandable by a nonexpert in the applicant's field; i.e., proposal will be read by faculty members in the applicant's field (e.g., humanities) but not in the applicant's exact department.
  2. Applicant's proposal and faculty mentor's letter of recommendation detail preparation of summer research for publication or conference presentation.
  3. Applicant's proposal and faculty mentor's letter of recommendation detail mentoring activities that will prepare applicant's research for conference presentation or publication.

For Further Information Contact

Henry Hernandez, at, (310) 825-1985, 1228 Murphy Hall.

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