Deadlines
 

Period	Deadline	Recipients Announced
1	12/14/2012 1/15/2013	12/20/2012 1/22/2013
2	5/1/2013	5/15/2013
3	8/1/2013	8/15/2013

NOTE: The deadline to apply is: 3:00 pm. Any applications submitted after this time will not be accepted. No faxes or emails accepted.

 
Purpose

A pilot program for 2013 to help reimburse off-campus doctoral research for up to a 9-month period.

Amount

$1,500 maximum reimbursement

Eligibility

1. PhD students who have advanced to candidacy at the time of application.
2. Must not have any incompletes on record at the time of application.
3. Must be registered/enrolled for each term of the research period (except summer).  Students on in absentia status are eligible.
4. Students applying for summer funding must be continuing students and must have been registered/enrolled during the preceding spring as well as be registered/enrolled during the following fall.
5. Students must be registered in a minimum of 12 units at the time of refund.
6. Must complete the Graduate Division General Conditions for Student Travel and submit with the Research Travel Grant Application.
7. May receive this funding only once during a 12-month period (includes summer).
8. Cannot be used to fund conference or workshop participation.
9. Cannot request reimbursement for expenses incurred during a leave of absence.
10. Dissertation Year Fellowship recipients may receive this Research Travel funding only during the DYF activation period but not beyond that period.  DYF awardees may also apply for the Dissertation Year Fellowship Research Allowance (maximum reimbursement of $500).  Total possible reimbursement for DYF awardees: $2,000.

Allowable Expenses

Expenses must be incurred during the approved period.  No retroactive funding will be provided.  Must meet UCLA travel policies.

Expenses for proposed field research travel may include:

1. Airfare
2. Transportation
3. Lodging
4. Per diem meals and incidentals during trip
5. Supplies, materials & other costs required for the project (may include software, printing and reproduction, flash drive)

May not include:

1. Computer or hardware equipment (e.g., MP3 player, camera)
2. Alcoholic beverages
3. Transcription services
4. Classes
5. Payment to participants/research study subjects
6. Recreation/social events

Student Procedures

Submit completed Research Travel Grant Application (iPDF-235KB) directly to Graduate Division Fellowships and Financial Services, 1228 Murphy Hall, no later than the stated deadline. A complete application will include the following:

1. Institution name or location of research
2. Timeline of research travel and/or itinerary
3. Title of research
4. Project description of no more than 250 words explaining the project in non-technical language: list specific aims, scope and significance of research and relevance to dissertation research, overall training or career development, etc.
5. Estimated costs for field research with notation of any other source(s) of funding for travel (e.g., departmental travel funding) and student’s specific amount requested from the Graduate Division (up to $1,500)
6. CV: indicate educational achievements, degree plans, research experience, publications and presentations
7. Faculty mentor's signature on the application form and a brief paragraph clearly articulating the qualifications and expertise of the applicant and the relevance, importance, feasibility, objectives and potential impact of the research travel (note: if letter with signature is provided, the application form does not need to be signed).
8. Signed General Conditions for Student Travel Form (PDF-107KB).

Criteria for Selection

1. Meets all eligibility criteria
2. Student's justification and faculty’s recommendation
3. Availability of funds

How Student Receives the Award

Fill out the Student Research & Travel Reimbursement Form (iPDF-187KB).

Airfare:  Reimbursement provided within 2–3 weeks of departure date

All other expenses: Reimbursement provided within 21 days of the end of the trip.

For trips lasting over 90 days, student must submit a quarterly report of expenditures to the Fellowships and Financial Services Office.

Contact

Fellowships and Financial Services
1228 Murphy Hall, 144401
(310) 825-1025
gdsupport@grad.ucla.edu

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