• Admission: Application for Graduate Admission 
  Steps for applying for admission to UCLA. 

• Admission: Cross Reference Sheet (PDF-35KB)
  Complete this form if your transcript is issued under a different name. 

• Admission: Transcript Request (iPDF-214KB)
  Request official transcripts from your college or university registrar. (Also available as part of the online application) 

• ASE Opportunities - Department Update Form 
  Used by departments to update their academic year ASE appointment opportunities. 

• BruinDirect Deposit 
  Sign up for electronic deposit of fellowship awards and traineeships stipends. 

• Chancellor's Prize Nomination Form (iPDF-226KB)
  Used by departments to nominate students for the Chancellor's Prize. Can only be viewed by faculty & staff on our intranet.

• Childbirth Accommodation Funding Petition (iPDF-131KB)
  Provides expectant mothers who work as TAs or GSRs, or hold fellowships, with paid leave for up to six weeks. 

• Compact Between Postdoctoral Scholars and Faculty Mentors (PDF-69KB)
  Articulates the roles and responsibilities of both the Postdoctoral Scholar and Faculty Mentor. 

• Conference Travel and Research Reimbursement Form 
  Used by departments to request an allocation transfer of conference travel & research funds. Can only be viewed by faculty & staff on our intranet.

• Cota Robles Fellowship Nomination Form (iPDF-192KB)
  Used by departments to nominate students for the Cota Robles Fellowship. Can only be viewed by faculty & staff on our intranet.

• Departmental Access Roster and Fee Deferral Access Request Form 
  Used to request individual access to Document Direct Reports & the BAR system. Can only be viewed by faculty & staff on our intranet.

• Departmental Allocation Recommendations Form (iPDF-245KB)
  Used by departments for awarding students departmental allocations. Can only be viewed by faculty & staff on our intranet.

• Employment Paperwork Needed for Appointing a UCLA Postdoctoral Scholar (PDF-24KB)
  Forms required before entering appointments in EDB. Can only be viewed by the UCLA community.

• Fee Remission Benefits & Statement of Understanding 2012-2013 (PDF-44KB)
  Summary of benefits, requirements for maintaining benefits, and acknowledgment statement. 

• Fellowship Application for Continuing Graduate Students 2013-14 
  Used by current UCLA graduate students to apply for campus-wide Endowed Fellowships, the Graduate Research Mentorship Program, and the Dissertation Year Fellowship Program. 

• Fellowship Application for Entering Graduate Students 2013-2014 (PDF-41KB)
  Do not complete this form if you applied for graduate admissions online and completed the fellowship section. 

• Fellowship Award Transmittal (Form 10) (iPDF-164KB)
  Used by departments to initiate departmental fellowship & traineeship payments. Can only be viewed by faculty & staff on our intranet.

• Fellowship Exception Request Form (iPDF-71KB)
  Used by departments to request exceptions related to Graduate Division special fellowships or multi-year extramural fellowships. Can only be viewed by faculty & staff on our intranet.

• Filing Fee Application (iPDF-149KB)
  Used in lieu of registration if all requirements for the degree, except for taking the final oral examination (if required), filing the dissertation/thesis, or taking the comprehensive exam, are met. 

• General Conditions for Student Travel (PDF-99KB)
  Guidelines for award recipients and instructions for requesting travel reimbursements. 

• Graduate Admission Check Sheets and Action to Recommend Graduate Admission 
  Used by department to recommend an applicant for admission to UCLA. Can only be viewed by faculty & staff on our intranet.

• Graduate Division Remission Roster (iPDF-185KB)
  Used by departments to pay student fee awards for academic apprentice personnel and nonresident tuition remission for graduate student researchers. Can only be viewed by faculty & staff on our intranet.

• Graduate Fellowships Letter of Recommendation Cover Form (iPDF-351KB)
  Used by continuing UCLA graduate students applying for campuswide fellowships. 

• Graduate Summer Research Mentorship Program - Online Application Form 
  Summer support for doctoral students in the humanities and social sciences. 

• Graduate Work-Study Program Application (Academic Year 2012-13) (PDF-212KB)
  Student request form. 

• In Absentia Registration Petition (iPDF-147KB)
  Used to request a reduction of the campus Registration Fee for students who need to be registered while studying or doing research outside of California. 

• Initial GLACIER Information Form 
  Completed by departments and given to students & scholars who require a GLACIER tax record. 

• Intranet Registration Form (PDF-246KB)
  Used by faculty and staff to request access to the Graduate Division Intranet. Can only be viewed by the UCLA community.

• Language Petition (iPDF-244KB)
  This petition may be used to fulfill or partially fulfill a language requirement. 

• Leave of Absence Request 
  This form may be use to request a leave of absence or an extension of a current leave of absence from graduate study at UCLA. 

• Master's Advancement to Candidacy Petition (iPDF-105KB)
  This form may be used to request advancement to candidacy status for the master's degree. 

• Master's Degree Petition (iPDF-130KB)
  Used to request fulfillment of degree requirements or other special actions. 

• Matching Funds Request Form (iPDF-97KB)
  Used departments to request matching funds for extramural grant proposals. Can only be viewed by faculty & staff on our intranet.

• Nomination of Doctoral Committee (iPDF-117KB)
  Form and regulations governing nomination of doctoral committee. 

• Nomination of Master's Thesis Committee (iPDF-37KB)
  Form and regulations governing nomination of a master's thesis committee. 

• Postdoctoral and Visiting Scholar Processing Check List (PDF-75KB)
  Checklist to serve as a helpful reminder when processing appointments. 

• Postdoctoral Scholar Annual Evaluation (iPDF-101KB)
  Provides feedback on the scholar's progress and an assessment of the scholar's overall performance. 

• Postdoctoral Scholar Appointment Form (iPDF-137KB)
  Must be completed by the nominated scholar's sponsoring department or unit. Can only be viewed by the UCLA community.

• Postdoctoral Scholar Appointment Form Instructions (PDF-358KB)
  Step-by-step instructions for complete the appointment form. Can only be viewed by the UCLA community.

• Postdoctoral Scholar Exception Request Form (iPDF-116KB)
  Used to submit a request for exception to the terms of the union contract. 

• Postdoctoral Scholar Minimum Salary Calculator (iPDF-172KB)
  Assists departments in determining the minimum compensation required when reappointing or hiring a Postdoctoral Scholar. 

• Postdoctoral Scholar Offer Letter Template (PDF-139KB)
  Sample letter for administrative staff. Can only be viewed by the UCLA community.

• Postdoctoral Scholar Personal Data Form (iPDF-570KB)
  Information form to be completed by nominated postdoctoral scholars. 

• Postdoctoral Scholar Processing Cover Sheet (iPDF-120KB)
  Cover sheet is helpful to keep track of documents when processing appointments. 

• Premium Contribution Acknowledgement Form 2012 (iPDF-209KB)
  Used in exceptional cases to detrmine the amount of the insurance premiums the department and postdoc will pay. 

• Recommendation for Issuance of Certificate of Postdoctoral Study (iPDF-105KB)
  Used by departments to request a certificate of postdoctoral study. Can only be viewed by the UCLA community.

• Recommendation for Issuance of Visiting Scholar Certificate (iPDF-105KB)
  Used by departments to request a certificate of visiting scholarship. Can only be viewed by the UCLA community.

• Reconstitution of Doc Committee, Certifying Members, or Change in Final Oral Exam Req Form (iPDF-680KB)
  Requires recommendation of the departmental chair or authorized departmental graduate advisor. 

• Reconstitution of Master's Thesis Committee (iPDF-36KB)
  Requires recommendation of the departmental chair or authorized departmental graduate advisor. 

• Recruitment Visit Proposal Form 
  Used by departments to request recruitment visit funds. Can only be viewed by faculty & staff on our intranet.

• Registration and Enrollment Petition (iPDF-83KB)
  Used by graduate students only for retroactive registration and enrollment and for retroactive changes to study lists. 

• Report on Oral Qualifying Examination & Request for ATC (iPDF-145KB)
  Used by department to notify the Student & Academic Affairs Office of the results of Oral Qualifying Examination. Can only be viewed by faculty & staff on our intranet.

• Research / Career Development Plan & Periodic Evaluation (iPDF-257KB)
  For Postdoctoral Scholars use in developing short-term and long-term goals as well as to define career aspirations. 

• Research Travel Grant Pilot Program 
  A pilot program for 2013 to help reimburse off-campus doctoral research for up to a 9-month period. 

• Ruth L. Kirschstein National Research Service Awards (NRSA) for Predoctoral and Postdoctoral Fellows 
  UCLA institutional official, policies, and electronic submission instructions for applicants and staff processing NRSA awards. 

• Student Research & Travel Reimbursement Form (iPDF-187KB)
  Used by Dissertation Year Fellowship, Graduate Research Mentorship & Summer Research Mentorship, and Research Travel Grant award recipients to request reimbursements. 

• Summer 2012 Graduate Work-Study Program Application (PDF-198KB)
  Summer Application form due August 3, 2012. 

• Summer Programs for Undergraduate and Graduate Research - Online Application Form 
  Eight to ten week research programs at UCLA. 

• TA Advanced Loan Authorization Form (iPDF-115KB)
  Used by departments to authorize the issue of an advanced loan for apprentice teaching personnel. Can only be viewed by faculty & staff on our intranet.

• Tax Information & Forms for UCLA Fellowship Recipients 
  Information on accepting a UCLA award offer and related tax information and forms. 

• UAW Local 2865 Membership Election Form (PDF-91KB)
  A new form must be signed on an annual basis by the ASE. Pursuant to Article 28 Union Security. 

• UAW Local 5810 Postdoctoral Scholar Deduction Authorization Form (PDF-70KB)
  Used for accepting or declining union membership. 

• UC DIGSSS Fellows Program Nomination Form (PDF-181KB)
  Used by departments to nominate students for the UC DIGSSS Fellows Program. Can only be viewed by faculty & staff on our intranet.

• UC Intercampus Exchange Program 
  This form may be use to request an intercampus exchange within the UC system. 

• UCLA Financial Statement Answer Sheet (iPDF-390KB)
  Must be completed by all international students and scholars who are recipients of Graduate Division funded awards 

• UCLA Financial Statement Instructions 2013-14 (iPDF-96KB)
  2013-14 instructions for completing the financial statement. 

• Visiting Scholar Appointment Form (iPDF-184KB)
  Must be completed by the nominated scholar's sponsoring department or unit. Can only be viewed by the UCLA community.

• Visiting Scholar Exception Request Form (iPDF-112KB)
  Used to submit a request for exception to the terms of the union contract. 

• W-9 Form: Request for Taxpayer Identification Number and Certification (iPDF-81KB)
  Determines federal tax withholding for US permanent residents. 

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