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Forms of Interest to Faculty & Staff

Browse all Graduate Division forms sorted below alphabetically or select "content sort" for a listing organized by content categories. To narrow the results make a selection under "forms of interest to." For a list of brochures, booklets, charts, presentations, and reports see our Publications page.

Alpha sort or Content sort
A - C - D - E - F - G - I - L - M - P - Q - R - S - T - U - V

Forms of interest to: All - Prospective Students - Current Students - Postdoctoral Scholars - Visiting Scholars - Faculty & Staff

 A
ASE Opportunities - Department Update Form (iPDF-93KB)
Used by departments to update their academic year ASE appointment opportunities. 

 C
Chancellor's Prize Nomination Form (iPDF-348KB)
Used by departments to nominate students for the Chancellor's Prize. Can only be viewed by faculty & staff on our intranet.
Chancellor's Prize Recipients Activating Summer Mentorship Funding 
Form recipients use to activate their summer support. 
Compact Between Postdoctoral Scholars and Faculty Mentors (PDF-69KB)
Articulates the roles and responsibilities of both the Postdoctoral Scholar and Faculty Mentor. 
Conference Travel and Research Forms 
Used by departments to request an allocation transfer of conference travel & research funds. Can only be viewed by faculty & staff on our intranet.
Cota Robles Fellowship Nomination Form (iPDF-224KB)
Used by departments to nominate students for the Cota Robles Fellowship. Can only be viewed by faculty & staff on our intranet.

 D
Department & Postdoctoral Contributions for Fellow & Paid Direct Categories 2009 (iPDF-44KB)
Used to inform CHR Benefits of the amount of the insurance premiums the department and postdoc will pay. 
Departmental Access Roster and Fee Deferral Access Request Form 
Used to request individual access to Document Direct Reports & the BAR system. Can only be viewed by faculty & staff on our intranet.
Departmental Allocation Recommendations Form (iPDF-246KB)
Used by departments for awarding students departmental allocations. Can only be viewed by faculty & staff on our intranet.

 E
Employment Paperwork Needed for Appointing a UCLA Postdoctoral Scholar (PDF-15KB)
Forms required before entering appointments in EDB. Can only be viewed by the UCLA community.

 F
Fee Remission Benefits & Statement of Understanding 2009-2010 (PDF-43KB)
Summary of benefits, requirements for maintaining benefits, and acknowledgment statement. 
Fellowship Award Transmittal (Form 10) (iPDF-164KB)
Used by departments to initiate departmental fellowship & traineeship payments. Can only be viewed by faculty & staff on our intranet.
Fellowship Exception Request Form (iPDF-64KB)
Used by departments to request exceptions related to Graduate Division special fellowships or multi-year extramural fellowships. Can only be viewed by faculty & staff on our intranet.

 G
Graduate Admission Check Sheets and Action to Recommend Graduate Admission 
Used by department to recommend an applicant for admission to UCLA. Can only be viewed by faculty & staff on our intranet.
Graduate Division Remission Roster (iPDF-184KB)
Used by departments to pay student fee awards for academic apprentice personnel and nonresident tuition remission for graduate student researchers. Can only be viewed by faculty & staff on our intranet.
Graduate Work-Study Program Applicant Participation Request (Academic Year) (PDF-53KB)
Student request form, employer’s petition for graduate work-study position, and work-study questions and answers. 
Graduate Work-Study Program Applicant Participation Request (Summer) (PDF-120KB)
Student request form, employer’s petition for graduate work-study position, and work-study questions and answers. 

 I
Initial GLACIER Information Form (iPDF-75KB)
Completed by departments and given to students & scholars who require a GLACIER tax record. 
Intranet Registration Form (PDF-244KB)
Used by faculty and staff to request access to the Graduate Division Intranet. Can only be viewed by the UCLA community.

 L
Language Petition (iPDF-244KB)
This petition may be used to fulfill or partially fulfill a language requirement. 

 M
Master's Degree Petition (iPDF-280KB)
Used to request fulfillment of degree requirements or other special actions. 
Matching Funds Request Form (iPDF-97KB)
Used departments to request matching funds for extramural grant proposals. Can only be viewed by faculty & staff on our intranet.

 P
Petition for In Absentia Registration (iPDF-193KB)
Used to request a reduction of the campus Registration Fee for students who need to be registered while studying or doing research outside of California. 
Postdoctoral Scholar Annual Evaluation (iPDF-215KB)
Provides feedback on the scholar's progress and an assessment of the scholar's overall performance. 
Postdoctoral Scholar Appointment Form (iPDF-647KB)
Must be completed by the nominated scholar's sponsoring department or unit. Can only be viewed by the UCLA community.
Postdoctoral Scholar Notice of Appointment Template (PDF-15KB)
Sample letter for administrative staff. Can only be viewed by the UCLA community.
Postdoctoral Scholar Personal Data Form (iPDF-331KB)
Information form to be completed by nominated postdoctoral scholars. 

 Q
Quality of Graduate Education Supplement Allocation Program Application 
Used by departments to submit innovative proposals which improve the quality of doctoral programs. Can only be viewed by faculty & staff on our intranet.

 R
Recommendation for Issuance of Certificate of Postdoctoral Study (iPDF-168KB)
Used by departments to request a certificate of postdoctoral study. Can only be viewed by the UCLA community.
Recommendation for Issuance of Visiting Scholar Certificate (iPDF-93KB)
Used by departments to request a certificate of visiting scholarship. Can only be viewed by the UCLA community.
Recruitment Visit Proposal Form 
Used by departments to request recruitment visit funds. Can only be viewed by faculty & staff on our intranet.
Report on Oral Qualifying Examination & Request for ATC (iPDF-73KB)
Used by department to notify the Student & Academic Affairs Office of the results of Oral Qualifying Examination. Can only be viewed by faculty & staff on our intranet.
Report on the Final Oral Examination for the Doctoral Degree (iPDF-62KB)
Used by department to notify the Student & Academic Affairs Office of the results of the Final Oral Examination for the Doctoral Degree. Can only be viewed by faculty & staff on our intranet.
Research / Career Development Plan & Periodic Evaluation (iPDF-257KB)
For Postdoctoral Scholars use in developing short-term and long-term goals as well as to define career aspirations. 
Ruth L. Kirschstein National Research Service Awards (NRSA) for Predoctoral and Postdoctoral Fellows 
UCLA institutional official, policies, and electronic submission instructions for applicants and staff processing NRSA awards. 

 S
Supplementary Support for Portable Fellowship Recipients 
Information for departments on supplemental funds for holders of multi-year portable fellowships. Can only be viewed by faculty & staff on our intranet.

 T
TA Advanced Loan Authorization Form (iPDF-93KB)
Used by departments to authorize the issue of an advanced loan for apprentice teaching personnel. Can only be viewed by faculty & staff on our intranet.

 U
UC DIGSSS Fellows Program Nomination Form (PDF-181KB)
Used by departments to nominate students for the UC DIGSSS Fellows Program. Can only be viewed by faculty & staff on our intranet.

 V
Visiting Scholar Appointment Form (iPDF-289KB)
Must be completed by the nominated scholar's sponsoring department or unit. Can only be viewed by the UCLA community.

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