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UCLA Graduate Division

Required Academic Records

Official Records

Although the application enables applicants to upload an unofficial copy of their academic records, all applicants are required to submit to the major department official records from each academic institution attended.

Official records are defined as original documents issued by the institution which bear the actual signature of the Registrar -- not a photocopy -- and the seal of the issuing institution.  Do not, however, under any circumstances, send the original of an academic record which cannot be replaced; obtain a properly certified copy instead.

If you have attended more than one institution, separate official records should be submitted by each institution.

 

International Requirements

All official academic records must show the dates of enrollment; the subjects or courses taken, together with the units of credit or time allotted to each subject and, if rank is determined, rank in the total class or group. The records must also include a complete description of the institution's grading scale or other standard of evaluation. Maximum and minimum marks and the steps between them must be indicated.

Unless academic records and diplomas are routinely issued in English by the institution, the official records in their original language must be submitted with an authorized, complete, and exact English translation.

Evidence of conferral of all degrees, diplomas, or professional titles must be submitted to the major department. This evidence may be in the form of officially certified copies of the actual diploma, or entries on official records or official statements from granting institutions. In all cases, the statement must include the exact, original title of the degree and the date of its formal conferral (month and year).

Certificates of completion of required courses, or of degree examinations, cannot be accepted as evidence that the degree was granted. Degree diplomas showing month and year of award should be issued prior to the beginning of the term applied for.

Students applying from countries where "Excellent, Very Good, Good, Pass" marks are given on examinations must present an academic record with at least a "Very Good" general rating.

International students who hold three-year ordinary pass degrees, or who hold professional diplomas in accounting, business, librarianship, social work, physical education, health education and so on, or four-year degrees, diplomas or higher certificates from technical, vocational or postsecondary specialized schools are not eligible for graduate admission.

Applicants holding membership in professional associations such as Institutes of Chartered Accountants or Institutes of Chartered Secretaries and Administrators are not qualified for graduate standing unless they also hold recognized university-level degrees or titles.

 

Requirements by Country or Educational System

Applicants who have studied in the following countries or educational systems should take note of the requirements listed for each country or educational system.

Bangladesh, India, Union of Myanmar, Nepal, Pakistan

Applicants should present a master’s degree awarded in first or high second class. In the fields of architecture and engineering, however, students who achieve first class placement for the bachelor’s degree may also be considered for graduate admission.

Certified copies of the following original documents should be submitted:

  • Examination records (all parts/semesters) of all university-level work attempted, s howing individual subjects and marks/grades and maximum marks/grading scale.
     
  • Degree diplomas showing final class placement/grade and month and year of award. These should be issued prior to the beginning of the term applied for.

Photocopies of original documents must be properly certified by the registrar or attested by a judge or magistrate. The designation of the attesting authority must be indicated with the seal of the office.

Certification by a Gazetted Officer is not acceptable.

France and Schools in the French Tradition

Applicants who studied under the Bologna Process should present the master's degree (3 + 2).

Otherwise, applicants should present the Maitrise, Ingenieur, or other professional title representing completion of a four year university-level program beyond the Baccaulaureat.

Records should include original copies of examination records and statements of conferral of degrees in French issued by the institution and accompanied by a certified English translation.  Universities in francophone countries in Africa may issue records in another official language; these are equally acceptable.

Specially prepared English versions of French originals are not acceptable. As applicable, examination records should show individual subjects, notes, coefficients, mentions, yearly averages and rank.

Germany

Applicants who studied under the Bologna Process should present the master's degree (3 + 2).

Otherwise, applicants from Germany should hold the Diplom (university), Staatsexamen, or Magister Artium.

Records should include official copies of all examination records (Vorprüfung, Hauptprüfung, Staatsexamen, etc.), seminar certificates (Scheine), Study Book (Studienbuch), and degree certificates.

Records must be in the original German language and accompanied by certified, complete, exact English translations of submitted papers.

Holders of the Vordiplom, Zwischenprüfung, Bachelor/Bakkalaureus, or a diploma from a fachhochschule are not considered for graduate admission.

Latin America

Applicants should present the Licenciado or Licenciatura, Ingeniero, or other professional title representing completion of a four to six year university-level program beyond the completion of university-preparatory secondary education, and should submit official copies of the original Spanish language records and degree certificates, and complete, exact English translations.

Applicants are expected to have completed all degree requirements, including the thesis or professional examination, prior to the beginning of the term at UCLA for which they have applied.

Taiwan

Applicants should hold a bachelor's degree (at least four years in most fields).

Official academic records must show numerical grades. Transcripts showing letter grades cannot be accepted.

United Kingdom and Schools in the British Tradition

Students from schools in the British tradition (other than Bangladesh, India, Union of Myanmar, Nepal and Pakistan) must have completed an Honours degree in first or upper second class.

When grades and/or course descriptions are not available, applicants must request two reports of academic progress from tutors or professors.

Three-year ordinary or pass degrees are not acceptable.