Doctoral Hooding Ceremony - Instructions for Graduates

Thursday, June 11, 2009 - Royce Hall Auditorium

Admission

If you respond that you will attend the ceremony, the Graduate Division will send you an admission card for yourself. Bring this card with you to the ceremony. It will serve as your admission to the ceremony and will be used to announce your name as you come forward to be hooded.

Attendance at the ceremony is by invitation only. You may invite up to a maximum of four guests for whom you must obtain tickets in advance. You do not need tickets for UCLA faculty, as they will be invited separately. Auditorium seating is limited. Please indicate in your response the number of tickets you need but do not ask for more than four or for more than you anticipate using.

Tickets will be issued by the Central Ticket Office (CTO), 310/825-2101. Tickets requested prior to Friday, May 29th will be sent by U.S. mail to U.S. addresses. After that date, and for addresses outside the U.S., tickets will be held for pick up at the Central Ticket Office. Once seating is completed and before the ceremony begins, any open seats will be made available through a ticket booth outside of Royce Hall.

Time and Place

Parking permits are $9. The most convenient graduate parking is available in Structure 2, located at Hilgard and Westholme Avenues. From Structure 2 you should walk north to Royce Hall. (See map.) Graduates should plan to arrive at 5:00 P.M. to check in. After 6:00 P.M. your guests are welcome to park in Structure 5, on Royce Drive just off Sunset Boulevard.

       Campus Map (PDF-206KB)

Due to space limitations, your family members and friends may not accompany you to the reception and robing area in the West Lobby. However, the auditorium will open for seating at 6:30 P.M. for their convenience.

• 5:00 P.M. Check-in of graduates & reception for graduates and faculty
• 6:00 P.M. Robing of graduates and faculty
• 6:30 P.M. Processional line-up
• 6:50 P.M. Procession begins
• 7:00 P.M. Ceremony begins

Expected duration of the ceremony is two hours.

If you are a student with a disability, or if you are inviting a guest who needs special assistance to attend this ceremony, please call the Office for Students with Disabilities at (310) 825-1501 (voice) or (310) 206-6083 (TDD) after May 1 to receive information about parking, access to venues and other disability-related assistance. You may also stop by the office at A255 Murphy for further information. Interpreters for the hearing-impaired will be provided.

Cap, Gown, and Hood

You are responsible for renting your own cap and gown. Ordering is done online through the UCLA Store. If there are questions, please contact Graduation, Et Cetera (A Level of Ackerman Union, phone [310] 825-2587). You do not need to rent a hood for this event. If you rented a hood for another ceremony, please do not bring it to the Doctoral Hooding ceremony; one will be provided for you. Following the event, the hood must be returned to the collection tables outside Royce Hall. Caps and gowns may be kept if you are attending a separate ceremony during commencement weekend. The absolute deadline for regalia returns without penalty to Graduation Etc is June 19, 2009 at 5:00 p.m.

Graduation Announcements

Visit Graduation, Et Cetera to purchase graduation announcements.

Photography

You will be photographed by Bob Knight Photomarketing as you are being hooded during the ceremony and you may (if you wish) purchase photographs based on a proof that will be mailed to you. You will need to leave a Bob Knight address card (sent with your tickets) at the check-in table. This year, Bob Knight Photo is offering graduates a $5 discount on any photo order over $25 when graduates register their email address with them prior to graduation.

Hotel Information

See the UCLA Commencement site for hotel listings.