Academic Apprentice Personnel Manual
The manual explains official UCLA policies and procedures for the appointments of graduate students to all academic personnel titles. Two versions of the manual exists one created for students and other for departmental staff. Both contain information on how to find appointments, minimum requirements for appointments, terms of employment, benefits, tax information, TA training programs, fee deferments, offsets, and remissions. The department version also includes an appointment checklist, exception to policy procedures, remission benefits processing, title codes, and TA advance loan checks instructions.
Please note dates & salary rates are available as separate documents. For TA, Reader, and Tutor policies, please be sure to refer to the UAW contract, as the contract policies supersede the ones outlined in the manual. If you have any questions, please contact the Graduate Student Support Office at (310) 825-1025.
Forms
- ASE Child Care
Reimbursement Form
Each ASE (working 25% time or more) shall receive up to $600 per quarter for expenses incurred during the ASE's appointment period. Qualified dependents shall include non-school age children in the custody of the ASE (only children under the age of 5 on or before December 2 qualify). Forms should be turned into the hiring department.
- Fee Remission Benefits & Statement of Understanding
2012-2013 (PDF-44KB)
Summary of benefits, requirements for maintaining benefits, and acknowledgment statement.
Salary Scales
- Academic Apprentice Salary Scales
(PDF-38KB)
Current salary scale tables for teaching & research series, readers & special readers, and remedial tutors.
- Graduate Student Researcher (GSR) Salary Scales
(PDF-31KB)
Current salary scale table with minimum appointment restrictions and administrative policies.
Department Training
- Academic Apprentice Personnel Appointments Presentation
(PDF-1,440KB)
Powerpoint presentation provides guidelines for the appointment of graduate students as Academic Student Employees and Graduate Student Researchers.
- Academic Apprentice Hiring Checklist for Departments
(PDF-173KB)
Use this checklist when hiring title codes: 2850, 2852, 2288, 2860, 2510, 2861, 2310, 1501, 1506, 2300, 3276.
Maximum Employment Hours
- Maximum Employment During Inter-Quarter Months & Summer
Periods 2012-2013 (PDF-20KB)
Chart detailing total permissible hours that can reported during break and summer periods.
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