Appointment Guidelines
Visiting Scholars must be officially appointed in order to
receive a BruinCard to use library, recreational and other facilities on
campus. Appointment of a visiting scholar is accomplished through submission
of the Visiting Scholar Appointment Form to Postdoctoral and
Visiting Scholar Services, 1228 Murphy Hall, 144401.
Appointment Forms
The Visiting Scholar Appointment Form
is used to nominate qualified individuals to the Graduate Division for
appointment of visiting scholar status.
Visiting Scholar Appointment Form (iPDF-289KB)
Can only be viewed by the UCLA community. Must be completed by
the nominated scholar's sponsoring department or unit.
Recommendation for Issuance of Visiting Scholar Certificate (iPDF-93KB)
Can only be viewed by the UCLA community. Issued upon request from the visiting scholar's departmental chair or
unit director.
Appointment Considerations
- Incomplete forms will be returned, thus slowing the process.
- If a visiting scholar is beginning a new
appointment in a department/unit other than the one in which s/he was
originally enrolled, the previous appointment must be terminated using a
Visiting Scholar Appointment Form, and another form submitted for
the new appointment. Appointments cannot overlap.
- If sponsoring an international scholar, the department is responsible for
requesting the appropriate visa, which in most cases is the J-1 visa, through
the Dashew Center for International Students & Scholars. The visa request should be
the first step in facilitating a visiting scholar appointment, as it is much
more intensive and time-consuming.
Departmental Procedures For
Visiting Scholar Appointments
- Complete a Visiting Scholar Appointment
Form (blank forms are obtained from Postdoctoral and Visiting
Scholar Services, 1228 Murphy Hall, 5-4247, or printed from this
website).
- Check to be sure that all information is
complete, including a specific outline of the research involved.
- The form should be signed by the faculty
supervisor and department chair or unit head.
- Attach a current copy of the nominee's curriculum vitae.
- Send the completed forms to the Postdoctoral
and Visiting Scholar Services Coordinator. Keep a copy of the
appointment request in the scholar's file.
- You will receive a copy of the approval
letter with dates of appointment included. Please be sure to keep this
with the visiting scholar's file and make certain that renewals are
submitted as far in advance as possible.
Extension of Visiting Scholar Appointment
The department chair/unit director may request a renewal of the
appointment by completing a Visiting Scholar Appointment Form and
requesting an "extension." The dates of and reasons for the extension
should be included on the form.
Help
For assistance or further information, please contact Postdoctoral and Visiting Scholar
Services, Graduate Division, 1228 Murphy Hall, 144401; (310) 825-4247 or
postdoc@gdnet.ucla.edu.
