Postdoctoral Scholar Appointment Types & Criteria |
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The title of a Postdoctoral Scholar appointment is determined by the requirements of the funding agencies. Postdoctoral Scholar - Employee (Effective January 1, 2005) An appointment is made in the title "Postdoctoral Scholar - Employee" when (1) the agency funding the salary requires or permits the appointee to be an employee of the University, or (2) whenever General Funds, Opportunity Funds or other University discretionary funds are used to support the position. Appointments to the "Postdoctoral Scholar - Employee" title are made under the Payroll Title Code 3252. Postgraduate Researcher (Postdoctoral Employee Appointed Before January 1, 2005) Starting January 1, 2005, the University began phasing out the use of title code 3240 (Postgraduate Researcher). Only those Postdoctoral Scholars who were appointed in this title code prior to January 1, 2005, may continue and be reappointed in this title code. Postgraduate Researchers who have a break in service of more than 60 days will not be permitted to be reappointed in title code 3240. They will be subject to the APM 390 guidelines and appointed under title code 3252 (Postdoctoral Scholar - Employee). Note, with the exception of time off, sick leave and University of California Retirement Plan provisions, all provisions of the APM 390 apply to the appointment of Postgraduate Researchers. New postdoctoral employees MUST be appointed in title code 3252 starting January 1, 2005. View PGR Salary Scales (PDF-8KB). Postdoctoral Scholar - Fellow An appointment is made in the title "Postdoctoral Scholar - Fellow" when the Postdoctoral Scholar has been awarded a fellowship or traineeship for postdoctoral study by an extramural agency and the fellowship or traineeship is paid through a University account by the UCLA Graduate Division. Appointments to the "Postdoctoral Scholar - Fellow" title are made under the Payroll Title Code of 3253. Postdoctoral Scholar - Paid Direct An appointment is made in the title "Postdoctoral Scholar - Paid Direct"
when the Postdoctoral Scholar has been awarded a fellowship or traineeship
for postdoctoral study by an extramural agency and the agency pays the
fellowship or traineeship directly to the Postdoctoral Scholar, rather
than through the University. Such appointments shall have a "without-salary"
status. Appointments to the "Postdoctoral Scholar - Paid Direct" title
are made under the Payroll Title Code of 3254. Appointment as a Postdoctoral Scholar requires completion of a doctoral degree no more than ten years from the proposed appointment begin date. Postdoctoral Scholar appointments are temporary and have fixed end dates. Appointments are typically made for one year but may be made for up to three years. The total duration of an individual's postdoctoral service may not exceed five years, including postdoctoral service at other institutions. Appointments may be extended up to six years by exception only. Pursuant to APM 137-30-b, it is within the University's sole discretion not to reappoint a Postdoctoral Scholar. Postdoctoral Scholars train under the direction and supervision of faculty mentors in preparation for academic and research careers. In addition to pursuing advanced preparation in research, Postdoctoral Scholars may be approved to engage in other activities to enhance teaching and other professional skills. If formal teaching duties are assigned, a Postdoctoral Scholar must hold both a Postdoctoral Scholar title and an appropriate teaching title. Under this circumstance, the full-time Postdoctoral Scholar appointment percentage will be reduced accordingly. Ordinarily, Postdoctoral Scholars are not permitted to serve as principal investigators on extramurally-sponsored contracts or grants. Because the University recognizes that proposal preparation is an important aspect of most postdoctoral training, campuses may permit Postdoctoral Scholars to serve as principal investigators on awards that are restricted to Postdoctoral Scholars, on small awards for research expenses or travel, or in other circumstances approved by the Chancellor. Salary and Stipend (APM 390-18) An authorized salary and stipend scale establishing minimum and maximum pay rates for Postdoctoral Scholars I issued by the Office of the President. The scale is adjusted annually by the general range adjustment, if any, approved by the President for non-exclusively represented, non-Senate academic appointees. Effective October 1, 2007, the minimum of the Postdoctoral Scholar salary/stipend range is $33,828 or $2,819/month. The maximum of the range is $80,880 or $6,740/month. The rates will be adjusted in subsequent years to the same extent as for other non-exclusively represented non-Senate academic appointees. View Postdoctoral Scholar Salary Scales (PDF-8KB). There is no institutional standard for initial appointment or re-appointment pay rates. However, departments are expected to comply with federal regulations (OMB Circular A-21) and determine pay rates based on cost principles that employ consistent and uniform treatment and ensure that compensation is horizontally equitable according to one's experience and qualifications. For more information, please see www.whitehouse.gov/omb/circulars/a021/a021.html. Stipend levels for scholars on National Institute of Health (NIH), National Research Service Award (NRSA) Research Training Grants and Fellowships are available online at grants2.nih.gov/training/nrsa.htm. Provision of Minimum Pay Level (APM 390-18-D) When extramural agencies establish stipends at a rate less than the University-established salary and stipend scale minimum, and the University elects to proceed with such an appointment, the mentor is required to provide additional funding to bring the pay level of the Postdoctoral Scholar up to the established minimum. The mentor is required to arrange the additional funding prior to the begin date of the appointment. A Postdoctoral Scholar in the "Postdoctoral Scholar - Fellow" or "Postdoctoral Scholar - Paid Direct" title may have his or her stipend supplemented with additional funding beyond the scale minimum. Supplementation must be in conformance with the terms of the fellowship or traineeship and, if paid with University funds, be paid in the "Postdoctoral Scholar - Employee" title. Appointments to the Postdoctoral Scholar title are full-time (100%), based on the expectation that the Postdoctoral Scholar will be fully involved in scholarly pursuits. In special cases, upon written request of the appointee and concurrence of the mentor, an exception may be granted by the Dean of the Graduate Division when the appointee is unable to make a full-time commitment for reasons of health, family responsibilities, or employment external to the University. Such requests must take into account extramural funding agency requirements, if any. When a reduced-time appointment has been approved, the mentor and Postdoctoral Scholar shall sign a written agreement specifying the reduction in hours of work and concomitant responsibilities. When a Postdoctoral Scholar additionally holds a University teaching appointment or other University position, the percent-time of the Postdoctoral Scholar appointment normally will be reduced so that the sum of the percent times of the two appointments equals 100%. A Postdoctoral Scholar shall be provided a written notice of appointment, which shall include the mentor's name, begin and end dates of the appointment, salary/stipend amount, source of funding, and work eligibility requirements for U.S. citizens and non-citizens. A copy of APM 390 and a summary of benefits, or corresponding website information, shall accompany the appointment notice. The Postdoctoral Scholar is required to accept the appointment in writing. In furtherance of fostering a Postdoctoral Scholar's career, the mentor shall conduct an annual review with the Postdoctoral Scholar. A written evaluation will be provided to the Postdoctoral Scholar upon request. The following PowerPoint presentations are from training classes conducted by the Office of Postdoctoral and Visiting Scholar Services. Classes are offered quarterly through Campus Human Resources, Training & Development. View the next class offering and enroll online using SkillNet. APM 390: Postdoctoral Scholars Policy Presentation (PDF-78KB) APM 390: Postdoctoral Scholars Guidelines Presentation (PDF-219KB) Postdoctoral Scholars EDB Entry/Update Presentation (PDF-307KB) |
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